Administrative Assistant
Position Summary
Under the general and direct supervision of the Human Resource Manager this position provides administrative support for HR and other administration functions.
Primary Job Responsibilities

• Human Resources
• Assist in maintaining employee records and files in order to maintain full compliance with all record keeping regulations and requirements.
• Assist in new hire process including documentation and orientation assuring proper documentation is complete and employees receive proper information, tools, work clothes, etc.
• Maintain patient confidentiality per HIPAA guidelines and dignity per Satellite Med mission statement
• Assist in the maintenance of health and welfare benefits to assure compliance and timely distribution and communication of information to employees and dependents
• Support payroll process
• Maintain employee postings and information centers
• General Administrative
• Pick up, receive, open, date, stamp, and deliver mail and/or other materials
• Maintain records and files
• Prepare reports and compose letters and mailings
• Assist in the development and production of projects and communication materials
• Assist supervisor or other administrative staff with assigned tasks
• Proficient communication skills (written, verbal and phone) to interact with all levels of employees and public.
• Maintain and order office supplies and materials for Office and Clinic
• Make bank deposits

Essential Job Functions

• Attention to Detail, thoroughness and accuracy
• Confidentiality of information
• Organization
• Type or produce reports or correspondence utilizing word processing, spreadsheets, and other business software.
• Perform complex and detailed data entry tasks
• Gather and record statistical information for reporting purposes.
• Proper knowledge and use of security and emergency procedures

Required Qualifications

• Minimum of a high school education or equivalent is required.
• Certified Computer Training in MS Word, MS Excel, and MS outlook or equivalent experience
• Ability to work independently
• Familiarity with general business software such as payroll, time keeping, financial, telecommunication

Beneficial Qualifications

• Preferred 1 year of experience (paid or volunteer) performing duties related to office or clerical support. Minimum typing speed of 40 words per minute.
• Experience in healthcare setting
• Experience with software programs: Wasp Time, Quick Books, MS Office (PowerPoint, Word, Excel Outlook), Adobe Acrobat, Kryptiq Secure Messaging, Biscom, GE Centricity.

Physical Requirements:

• Majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing bending, and carrying of items weighing less than 40lbs.
• Exposures: No unusual hazard. Potential risk of exposure to illnesses, blood-borne pathogens, diseases, and various chemical agents

This company is an equal opportunity employer and we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, gender, religion, sex, national origin, age, marital status, sexual orientation, disability, veterans’ status, genetic information, or any other protected status. It is unlawful to discriminate against a person with respect to any term, condition, or privilege of employment, including hiring, firing, promotion, layoff, compensation benefits, job assignments, and training.